Administrator (Admin): A User of the Service with administrative permissions to edit basic organizational information, implement local customization and guidance, view usage statistics, and manage templates, plans, and users at their institution.
Content : Data submitted to the Service by Users and Admin, including information entered as part of Plans, Templates, and Profiles (User and Organization).
Data Management Plan (DMP; Plan): A formal document that details the strategies and tools to be implemented to effectively manage data both during a research project and after its completion. Users create Plans using the Service by choosing a DMP Template and answering questions, supported by Guidance and examples.
DMP Assistant: DMP Assistant is a bilingual, web-based tool for preparing data management plans (DMPs). The tool follows international best practices in data stewardship and guides researchers step-by-step through key data management questions. DMP Assistant (the Service) is powered by an open source application called DMPonline, which is developed by the Digital Curation Centre (DCC) and shared under an AGPL license.
DMP Template (Template): A series of key data management questions organized into sections and phases to be answered by the User in order to create a Plan.
Personal Information (PI): Personal information is any recorded information that identifies an individual.
Sensitive Data: Information that must be safeguarded against unwarranted access or disclosure, including but not limited to: Personal Information (PI); Personal Health Information (PHI); Educational records; Customer records; Criminal information; Geographic information (e.g., detailed locations of endangered species); Confidential personnel information; Information that is deemed confidential, information entrusted to a person, organization, or entity with the intent that it be kept private and access be controlled or restricted; Information that is protected by institutional policy from unauthorized access. Includes any information related to an identified or identifiable natural person, organization or entity.
Service: The DMP Assistant website (the Site), assistant.portagenetwork.ca / assistant.portagenetwork.ca/?locale=fr_CA, and the services available on or at the Site (taken together, the Service), offered under partnership between the Digital Research Alliance of Canada (the Alliance) and host institution the University of Alberta Library (taken together, the Service Providers).
Service Providers : The legal entities responsible for offering the Service, being the Digital Research Alliance of Canada (the Alliance) and the University of Alberta Library (taken together, the Service Providers).
Service Support : Staff member(s) employed by the Service Providers who provide support for Service Users, answer User queries and work to resolve User issues.
User : An individual who makes use of the Service by creating, sharing and downloading Plans, and otherwise adds Content. Users include Admin Users (see above definition for Administrator).
Users of the Service agree to the following:
The User hereby represents and warrants that they are lawfully entitled and have full authority to license the Service Providers to use the Content in the ways described in these Terms and Conditions; and are not under any obligation or restriction created by law, contract or otherwise that would prevent them from entering into and fully performing these Terms and Conditions.
The Service Providers agree to:
System Templates and associated guidance onthe Service (but not the Plans themselves) are under a Creative Commons Attribution 4.0 International (CC 4.0) license. Licenses are not automatically applied to Organizational Templates and their associated Guidance, and may be under their own license terms. Contact individual institutions for more details.
Once Content has been submitted to the Service, Users may continue to edit, alter, augment, or remove any Content, with the exception of User accounts and Organization profiles.
Anyone wishing to have Content removed from the Service, either for copyright infringement, or for other legitimate causes, should contact firstname.lastname@example.org.
Anyone wishing to have Content containing Personal Information edited, amended, or removed from the Service should contact email@example.com.
Users are responsible for the Content they submit to the Service. Users should consult the appropriate regulators, support staff, or individuals or departments responsible for policy or legal interpretation or compliance within their institutions to ensure that relevant legal, research ethics, privacy, research contract, intellectual property, or any other relevant considerations or obligations do not conflict with the Users proposed or intended use of the Service.
Content added to the Service is only accessible to the User and those with whom the User chooses to share access. Plans are private by default. Administrators of the Service are only able to view select administrative details of a Plan, including:
Administrators have no access to any other information in Users' Plans, unless:
DMP Assistant keeps limited information about Users. In order to help identify and administer accounts, the Service Providers need to store profile information and email address. Personal Information collected by the Service Providers will be stored on secure servers located in Alberta, Canada.
The Service Providers may use email addresses to contact Users to obtain feedback on use of the tool or to inform them of the latest developments or releases. The information may be transferred between the Portage partner institutions but only for legitimate internal purposes. The Service Providers will not sell, rent or trade any Personal Information provided.
In the event of a privacy breach, (unauthorized access to or collection, use, or disclosure of Personal Information) authorized persons at Alliance and the University of Alberta will follow a Privacy Breach Protocol to assess and contain the breach about the relevant details and mitigation of the breach.
The Alberta Freedom of Information and Protection of Privacy Act (" FOIP") generally applies to any records that are collected, used or disclosed in the course of the operations of the university (subject to some limited exceptions). FOIP imposes obligations on the university to:
Passwords of registered users are stored in encrypted form and cannot be retrieved. Forgotten passwords must be reset. Passwords are not stored for users registering and logging in using CAF Authentication.
This website uses Google Analytics to capture and analyze usage statistics, but it doesn't link to specific users, and information remains anonymous. Users may choose to opt-out of having website activity tracked by Google Analytics. To do so, visit the Google Analytics opt-out page and install the add-on for your browser.
The Content in the Service is made available to Users on an "AS IS" basis. Except as set forth herein, and to the maximum extent permitted by law, the Service Providers make no representations or warranties, express or implied, including, without limitation, (i) implied warranties of accuracy, quality, performance, compatibility, merchantability and/or fitness for a particular purpose, (ii) that any such Content or other material is free from personally identifiable, sensitive, infringing or illegal data or material, and (iii) that any such Content not suffer loss, corruption or destruction. While the Service Providers will try to ensure that the Service, the Site and its software, are safe from bugs, viruses, disruptions and delays, we do not represent or warrant that they will always be so.
You acknowledge that the copyright in any additional data added by the Service Providers to the user materials, and any search software, user guides, documentation and any other intellectual property that is prepared by the Service Providers to assist Users in using the Service, including the submission of Content, will belong to the Service Providers.